Gain Visibility into Your Organisation’s Data

Organisations create and store more data today than ever before. Documents, emails, CAD files, contracts, images, and other unstructured information are distributed across file servers, NAS systems, SharePoint, Microsoft 365, and cloud storage platforms. As data volumes continue to grow, maintaining complete visibility and control over this information becomes increasingly challenging.

A global IDC study commissioned by Seagate found that organisations use, on average, only around 32% of the data available to them. Approximately 68% remains unused because it is neither identified, analysed, nor effectively integrated into business processes.

Limited data visibility makes it more difficult to make informed business decisions, increases security and compliance risks, and leads to unnecessary storage and data management costs.

Data visibility means always knowing:

• What data your organisation holds
• Where it is stored
• Who owns it
• Who can access it
• How sensitive the information is
• What business value it provides

Only with this level of visibility can organisations manage and protect their data effectively while ensuring compliance with regulatory requirements.

Many organisations manage millions of files distributed across a wide range of systems. Without the right data analysis tools, critical questions remain unanswered:

• What personal data do we store?
• Where are confidential documents stored?
• Who has access to sensitive information?
• Which data has not been used for years?
• Which data can be archived or safely deleted?
• Which files are generating unnecessary storage costs?
• Which data requires enhanced protection to meet compliance requirements?

Particularly when it comes to unstructured data, organisations often lack the visibility needed to identify risks at an early stage and make informed decisions.

Every successful data governance strategy begins with a complete data inventory.

A data inventory provides a centralised view of all organisational data and forms the foundation for:

• Data Governance
• Information Security
• Data Protection (GDPR / FADP)
• Compliance
• Data Classification
• Information Lifecycle Management
• Migration to Microsoft 365 or SharePoint
• Storage Optimization

Only organisations that understand their data can manage and protect it effectively.

The DataGovernance Suite automatically analyses unstructured data across file servers, NAS systems, SharePoint, Exchange, and Microsoft 365.

The DataGovernance Suite analyses millions of files and emails, combining metadata, file content, permissions, and business context into a single, comprehensive view. This creates a complete information model of your organisation’s entire data landscape.

Organisations gain answers to key questions, including:

• Which data is business-critical?
• Where is sensitive or personal data located?
• Who is the data owner of a file?
• What permissions are in place?
• Which data is redundant or outdated?
• Where do security or compliance risks exist?
• Which data can be archived or safely deleted?

This provides the visibility organisations need to manage their data efficiently and reduce risk over the long term.

With complete visibility into your organisation’s data, you can:

• Identify risks at an early stage
• Protect sensitive information effectively
• Review access permissions
• Meet compliance requirements more easily
• Reduce storage costs
• Prepare data migrations efficiently
• Improve data quality
• Make informed decisions based on up-to-date information

Data visibility therefore forms the foundation of a sustainable data governance strategy.

The DataGovernance Suite helps organisations manage their unstructured data with complete visibility, greater security, and improved efficiency. By automatically analysing your data estate, it provides the foundation for stronger information security, enhanced compliance, and better-informed business decisions.

Would you like to learn more about the capabilities of the DataGovernance Suite? Contact our experts or book a personalised live demo.